The Future of Conference Poster Sessions
Published: 13 August 2026 | Category: Event Industry | Reading time: 5 min
What is a Digital Poster Board?
A digital poster board is a large, high-resolution digital portrait display screen — typically 4K resolution, — used as a cutting-edge, space saving and eco-friendly solution in place of traditional physical poster boards in a conference exhibition or poster area.
Presenters upload their content digitally ahead of the event, which can then be selected from a digital menu and displayed on the screen in high definition.This gives your delegates the ability to freely browse posters in super high quality, even down to the smallest of fonts.
At Talking Slides, our digital poster boards are a fully managed service; prior to your conference or event, our friendly technicians will programme your digital poster boards to your preference, managing all of the technology for you. Once on site, everything will be set up and thoroughly tested prior to conference commencing and in the unlikely event of technical difficulties, a technician will be on site to ensure all remains running smoothly.
Key Advantages Over Traditional Printed Posters & Physical Poster Boards
1. Space efficiency
Our digital poster boards, accommodating all of your event’s posters, only require a small footprint to be set up, often saving costs on hiring venue space. As an example, for a conference of 500 delegates we would recommend 4 x digital poster board stations, as pictured below.
2. Eco-Friendly & Sustainable
Eliminating the need to print, transport, and dispose of large-format printed posters significantly reduces the environmental impact of the poster session. For event organisers with strong sustainability commitments, this is an increasingly important consideration.
3. Cost Effective Hire
If displaying a high number of posters (approximately 50 x posters or more), digital poster boards can very quickly become a more cost effective option, particularly over multi-day events.
3. Branding & Sponsorship Opportunities
The header and footer space above and below each poster that can be used for branding and sponsor logos. You can also include sponsor adverts within the rolling images that will be displayed when the poster boards are not in use, as such our clients often find digital posterboards become self-funded.
Digital Poster Boards and Virtual Events
One of the most valuable applications of digital poster boards is in hybrid and virtual conferences, where they can be directly integrated with the online platform. Our Talking Slides Platform includes a virtual poster area that mirrors the physical digital displays — allowing remote delegates to browse, view, and interact with poster content exactly as they would in the room.
This means that the poster session — traditionally one of the aspects of a conference most difficult to replicate in a virtual or hybrid format — can now be a genuine part of the online experience, not just an in-venue benefit.
Working with Talking Slides
Our digital poster board service includes the displays themselves, installation and configuration at your venue, content management throughout the event, and technical support. We can also integrate with the Talking Slides Platform to deliver a virtual poster experience for hybrid events.
To discuss digital poster boards for your next conference, get in touch with the team — we’d be happy to show you examples and talk through the options.
Planning a hybrid, virtual, or physical conference?
Contact the Talking Slides team for a consultation and free demo on 01803 864464
