As event organisers, we’re often juggling multiple responsibilities—from ensuring a smooth user experience to hitting business objectives. However, it’s crucial that we don’t overlook another critical aspect: the environmental impact of our events. Hybrid events, which combine in-person and virtual elements, present unique opportunities to implement sustainable practices. This guide aims to outline some best practices for eco-friendly hybrid event planning.
Why Sustainability Matters
Sustainability isn’t just a buzzword—it’s a responsibility. As the climate crisis intensifies, every industry needs to do its part to reduce waste, lower emissions, and conserve resources. The events sector is no exception, and hybrid events offer a way to maintain attendee engagement while reducing our carbon footprint.
Digital Vs. Physical Materials
Conference Kits: Opt for digital conference kits and materials to minimise waste.
Online Brochures: Keep your program and agenda online, so attendees can access them via their mobile devices.
Our 4K digital poster board screens offer a space saving and modern solution as an alternative to a large amount of traditional, physical poster boards. This gives your delegates the ability to freely browse posters in super high quality with easy control, needing only a small physical area at your conference to accommodate these.
Find out more here >
Energy-Efficient Technology
When choosing a virtual event platform and other technologies for your hybrid event, look for those that are committed to sustainability, whether through offsetting their own carbon footprint or implementing energy-efficient servers.
Food and Beverage
Local Suppliers: Choose local suppliers to reduce transport-related carbon emissions.
Minimal Waste: Opt for reusable serving items or, if that’s not possible, make sure disposable items are biodegradable.
Carbon Offsetting
Consider incorporating the price of carbon offsetting into ticket prices, and choose a trusted organization to contribute to.
Virtual Attendance
One of the best ways to reduce an event’s environmental impact is to cut down on travel. By providing high-quality virtual participation options, you can attract a global audience without the global emissions.
You can find out more about our Talking Slides Virtual event platform here >
Making your hybrid events more sustainable isn’t just good for the planet—it can also be good for your brand. As more consumers prioritise sustainability, they’ll be more likely to engage with brands that share their values. So, when planning your next hybrid event, remember that every little bit helps. By incorporating these practices, you’re taking steps to ensure a brighter, more sustainable future for everyone.
